Geo-Enabling for Monitoring and Supervision (GEMS)

Terms or reference for Capacity Building in
Leadership
and Financial Management
P
rogram
training h
eld in
L
ome
at ECOBANK’s Headquarter office – July 2019

Background on the Sahel
Women Empowerment Project
As part of the implementation of the SWEDD Project, coordination and implementation structures called Project Management Units (
UGP
s) have been set up at the level of the s
ix countries ( Benin, the Seven SWEDD country just join the project in 2018).
The
UGP
s are responsible

for (i) developing and implementing the various action plans for the project components in accordance with the procedures described in the Project Implementation Manual and the PAD, (ii) ensure financial management of the project as well as consistency of financial management data with programmatic performance.
For that
, specific skills in implementing the administrative, financial and accounting procedures applicable to projects financed by the World Bank are necessary.
Financing Arrangements
-78866958356613% of proceeds
R
received
by
countries
(6)
countries
Financing
agreements
WB
UNFPA
WAHO
Financing agreements
Subsidiary
agreements
Funding
LEGEND

Legal
document
Flow of fund
0013% of proceeds
R
received
by
countries
(6)
countries
Financing
agreements
WB
UNFPA
WAHO
Financing agreements
Subsidiary
agreements
Funding
LEGEND

Legal
document
Flow of fund
Capacity building Target Audience
Table
1:
Target audience
– First Audience
Names of their
organization
(s) /
I
nstitutions(s):
Their roles
Number
Education level
Language
SWEDD Implementing Units
(07 countries)
Partners
)
Procurement

specialist
Finance

and Administrative Managers

12
Advance University
,
Degree at Master Level in Economic, Social Science, Public Health, Public Administration, Management
F
rench
UNFPA WCARO
Finance Associate
s
Procurement specialist
0
3
Advance University Degree at Master Level in Economic, Management, Finance
F
rench
and E
nglish

UNFPA
Cos
Administration &Finance
Associate
0
6
Implementing Partners
– SWEDD Countries NGOs
Finance

managers
04
F
rench
Table
2
: Target audience
– Second Audience
Names of their organization(s) /
I
nstitutions(s):
Their roles
Number
Education level
Language
SWEDD Implementing Units
(07 countries)
Partners
)
Coordinators
Finance and Administrative Managers

09
Advance University, Degree at Master Level in Economic, Social Science, Public Health, Public Administration, Management
French
UNFPA WCARO
Finance Associate
Procurement specialist
0
2
Advance University Degree at Master Level in Economic, Management, Finance
French and English
Implementing Partners
– SWEDD Countries NGOs
Finance managers
14
French
Participants’ Job description
Table

2: Profile
Institutions
Profiles
Job description
SWEDD Implementing Units (07 countries)
UNFPA WCARO
UNFPA Cos
Implementing

Partners

Coordinators
Coordinate, development implementation monitoring reporting of work to strengthen SWEDD country response
Provide guidance and leadership, strategic partnership and keep Senior Management update daily
Supervise Operations, finance and program Unit
Operations Managers
Finance and Administrative Managers
Finance Associates
Daily Financial and administrative operations management
Provide Financial report and interpreting financial data for decisions making,
Advise on investment activities
Analyze cost pricing valuable contributions
Manage the budget
Liaise with Auditors to ensure appropriate monitoring
Correspond with others department on budget and financials monitoring
Procurement
Specialist

Develop Procurement and supplies management Plan (PSM)
Oversee purchase of materials, supply and commodities
Contracts negotiation and management
Inventory management
I
mpact
of the work
of the participants on UNFPA, SWEDD Project
, NGOs

Ensure proper planning
Monitoring , programmatic and financials operations in order to make sure that the overall objectives of the project is achieve both at the regional and country level ( At Least 90% performance rate)
Ensure compliance with Policy
and Procedure Manual for audits purpose
Process to daily operations and financial transactions in accordance with the rules and regulations both at UNFPA, country and Implementing partners level
SWEDD project is a Work Bank funded project, therefore good
governance
outstanding
programmatic
financial performance is required for replenishment. The complexity relies on the regional nature of the project
(07
countries involve with different procedures)
.

The second difficulty is the co-existence at country
level
of two
types
of financials and procurement procedures
.

UNFPA has been tasked to provide technical assistance
to the SWEDD project countries together with the West African Health Organization. Any counter performance will jeopardize the level of
Confidence
between these organisations and the W
orld
B
ank
one hand and between
the countries themselves
.
The SWEDD project is mostly community based interventions, almost 80 Million USD h
ave been dedicated for community intervention through 19 Sub Project, and this is now changing the life of many adolescents, girls and women. A discontinuity in project activities will have a negative impact on:
Girl’s
empowerment,
Women economic empowerment
,
Girl’s
schooling
and
Child marriage
.

Performance required from the target group
Performance required from the trained group is
capacities
building
in leadership
for change management and
develop
analytic
al
critic
al
view.

Table 3 : Participants Stakeholders
Structures
Participants
Clients
Bénin, Burkina Faso, Côte d’Ivoire, Mauritania, Mali, Niger,
Chad

UNFPA
Implementing

NGOs
Supervisors:
Line Ministers
UNFPA : Regional Director/ Deputy
World Bank : Task Managers
Collaborators (internal and external):
Sector Ministers
Program Managers
Reports
Line Ministers
UNFPA : Regional Director/ Deputy
NGOs Directors
Technical competencies
of target audience
S
trengths

Capacity to handle workload and change
Academic Training
Work
Experience
Capacity to replicate the training
and sharing knowledge
Their strengths are mainly their experience both country and regional level in implementing daily activi
ti
es, they also have the diploma level to deliver the service required and have
develop mechanism and procedures
to rely on.

Areas of improvement

Risk and Control
Strategy and innovation
Taxation ( for private sector)
Conflict
management,
negotiating
and resolving
disagreements
Financial Management
Behavioural competencies
S
trengths

Working in teams
Eager to learn
Commitment to the Organization and its mandate
Valuing diversity

Proven Ethical and integrity
A
reas of improvement

Leadership
skills
Change Management skills
Resources mobilization skills
DELIVERING
AN IMPACTFUL PROGRAMME
Success factors to Programme
delivery
:
A
nticipated outcomes of t
he proposed training programme
Skills in Financial, procurement and Audits is improved
Stakeholder relationship management, sustainable accounting, assurance and taxation is improved
Capacity to cascade the training is improved
Points to
be taken into consideration to ensure a successful programme
Diversity: Positions, Institutions, Area key
s

The link between the training modules tools and the real work needs
A good dosage between
modules
theory and practices
Ensure follow up upon returning

S
ome of the key issues/
areas of focus to bear in mind

Financials
Systems,
Financials Software,
Networks building, knowledge sharing, Credits earning

B
arriers might exist

Individual barriers
Professional
barriers
Turn over
T
he preferred
delivery
languages

French mainly with some English
S
uggestions on preferred pro
gram duration

– 5 days ideally
05 Days
P
referred weeks for the delivery (at least 2 options)
From 01
st
– 05
th
July

to be confirmed

What success look like

Attendance rate
Positive Final evaluation of the train
ing
Commitment
to continue the
partnership

A
nticipated challenges to a successful programme
from
our
organization

Compliance with UNFPA
SOP related
to training and travel
Notifications time to the countries

Budget availability at country and regional level

STAKEHOLDER MANAGEMENT
Which teams, individuals are critical in communication and at what level should they be involved in the programme? Please indicate their names, job title, email address and phone contact.
Country / Institutions
Name
EMAIL
Phone
Job
Title

UNFPA WCARO
Dr. Justin KOFFI
jukoffi@unfpa.org
Bureau : +221 338598231
Mobile 
:
+
221 78 1699696
Regional

Coordinator

SWEDD – Project
Mrs Na
Gnima
KONTE
konte@unfpa.org

Bureau : +221 338598435
Mobile : +221

775778343
Finance
Associate
SWEDD Project
O
ther
information
needed to ensure e
ffective stakeholder management

A formal information letter
to address to SWEDD Countries
Agreement with
Ecobank
to support the SWEDD project
investment

case